Consulting
Proposal drafting for a 6-person firm
Agent trained on past SOWs drafts first-pass proposals from a short brief. Partner reviews and sends — quotes that used to take a full afternoon now go out same day.
AI adoption · agents · automation
Become AI-ready — without rebuilding how you work.
You know AI can cut busywork and speed things up. The hard part is knowing where to start, what to automate first, and whether your team will actually use it. WebLabs helps small businesses get there practically: we map your operations, build agents and automations that plug into the tools you already run on, and train your people to rely on them.
Support agents·Lead follow-up·Invoice processing·Quote drafting·Appointment booking·Staff knowledge base·Email triage·Tool sync automation·
Support agents·Lead follow-up·Invoice processing·Quote drafting·Appointment booking·Staff knowledge base·Email triage·Tool sync automation·
What we build
Practical AI work small businesses actually hire us for.
These are the kinds of projects owners bring to us — not abstract strategy decks. We scope each one around your tools, your data, and a clear outcome you can point to.
Customer support agent
Answers common product and policy questions, checks order status, and routes complex tickets to your team — on your site, email, or chat. Cuts repeat replies without replacing human judgment on edge cases.
Lead follow-up & qualification
Captures inbound form fills, scores fit, drafts personalized follow-ups, and logs activity in your CRM. Stops leads from going cold because nobody had time to reply the same day.
Invoice & document processing
Pulls data from receipts, invoices, and client uploads into your accounting or project tools. Less manual re-typing, fewer missed line items, faster month-end close.
Proposal & quote drafting
Uses your past proposals, pricing sheets, and scope templates to produce first drafts your team edits and sends. Good for consultants, agencies, and trades quoting repeat job types.
Appointment booking & reminders
Handles scheduling requests, sends confirmations and reminders, and updates your calendar. Fits clinics, salons, tutors, and field-service businesses tired of phone tag.
Internal knowledge assistant
Staff ask questions about SOPs, product specs, HR policies, or onboarding steps — answered from your docs, not generic web results. Onboards new hires faster and stops the same Slack pings.
Email triage & draft replies
Sorts an owner or shared inbox by urgency, summarizes threads, and drafts replies in your voice. You review and send — useful when one person wears sales, support, and ops hats.
Weekly reports & summaries
Pulls numbers from spreadsheets, Shopify, or your CRM into a plain-language weekly summary. Owners get visibility without building another dashboard nobody opens.
Cross-tool workflow automation
When a sale closes, a form submits, or a status changes — data moves between Shopify, QuickBooks, Slack, and email without copy-paste. The glue work your team does manually today.
How we work
One workflow at a time. Prove it works. Then add the next.
No multi-year roadmaps. We start where the pain is obvious — and ship something your team can use within weeks. The stack below is what we build on, and we’ll pick the right pieces for your first project.
01
Understand how you operate
We talk to the people doing the work and trace where time actually goes — repeat emails, manual entry, chasing status updates. You get a short list of fixable workflows, ranked by effort and payoff.
02
Pick the right first project
One clear before-and-after: fewer steps, faster replies, less re-typing. We agree on what “done” looks like before building — usually a single agent or automation tied to tools you already pay for.
03
Build and plug in
We connect to your CRM, email, accounting software, or site — and deliver something that runs on live data. Not a prototype in a slide deck; software your team opens and relies on.
04
Train, measure, adjust
Your staff learn how to use and tweak it. We check whether response times, error rates, or hours spent actually moved. If something doesn’t stick, we fix that before pitching the next workflow.
The stack
The technologies behind what we build.
Model-agnostic by design. We route between frontier providers for price, latency, and capability — and we wire the observability and evals in from day one so you always know what your agents are doing.
Models
Frontier LLMs and multimodal models we route between for the best price-to-performance per task.
GPT-4oGPT-5ClaudeGeminiLlamaMistralGrokDeepSeekWhisper
GPT-4oGPT-5ClaudeGeminiLlamaMistralGrokDeepSeekWhisper
Agent Frameworks
Frameworks for building reliable, stateful agents with memory, tool use, and human-in-the-loop.
LangChainLangGraphCrewAIOpenAI AgentsDeep Agents
LangChainLangGraphCrewAIOpenAI AgentsDeep Agents
Memory & Retrieval
Vector stores and retrieval pipelines that give agents long-term memory over your data.
QdrantpgvectorSupabaseRedisMongoDBElasticsearchMilvus
QdrantpgvectorSupabaseRedisMongoDBElasticsearchMilvus
Workflow & Orchestration
Connectors, schedulers, and durable execution for production-grade automations.
n8nMakeZapierTemporal
n8nMakeZapierTemporal
Voice & Media
Speech-to-text, text-to-speech, and multimodal pipelines for natural agent interfaces.
ElevenLabsWhisperDeepgramReplicate
ElevenLabsWhisperDeepgramReplicate
Integrations
First-party connectors to the tools your team already pays for and runs on every day.
HubSpotSalesforceSlackShopifyQuickBooksNotionAirtableStripeGoogleTwilio
HubSpotSalesforceSlackShopifyQuickBooksNotionAirtableStripeGoogleTwilio
Observability & Evals
Tracing, logging, and evaluation harnesses so we can prove agents work before they ship.
LangSmithBraintrustDatadogSentryOpenTelemetryW&B
LangSmithBraintrustDatadogSentryOpenTelemetryW&B
Runtime & Deployment
Where it all runs — frameworks, edge platforms, and infrastructure we trust in production.
PythonTypeScriptNode.jsNext.jsFastAPIVercelConvexDockerAWS
PythonTypeScriptNode.jsNext.jsFastAPIVercelConvexDockerAWS
Client results
Real workflows we’ve shipped for small businesses.
Every card is a production system — scoped to one painful workflow, wired into tools the client already uses, and measured against time saved or response speed.
Workflow type
AgentSupportAutomationWorkflowIntegration
Retail
After-hours support for a specialty shop
Chat agent answers sizing, stock, and return-policy questions from their product catalog. Complex cases escalate to staff with full context — owner stopped checking email at midnight.
Accounting
Client document intake for a bookkeeping practice
Uploads get sorted, key fields extracted, and filed into the right client folder automatically. Team spends review time on exceptions, not renaming PDFs.
Trades
Estimate follow-up for a home-services contractor
When a quote goes out, automated follow-ups nudge undecided homeowners and log replies in the CRM. Fewer jobs lost because nobody called back three days later.
Real estate
Lead nurture for a boutique brokerage
Inbound inquiries get qualified, matched to listings, and receive personalized follow-ups. Agents focus on showings instead of re-typing the same neighborhood details.
E-commerce
Order status & returns for a Shopify store
Customers get tracking and return instructions without staff copying order numbers from the admin. Support tickets for "where is my order?" dropped noticeably in the first month.
Get started
Tell us which workflow is costing you the most time.
Book a free 30-minute call. We’ll listen to how you operate today, suggest one realistic agent or automation to start with, and give you an honest sense of timeline and cost — no obligation.
Contact information
Reach us directly
Phone
Office
968 Dirksen Road, Gabriola Island, BC V0R 1X2
Hours
- Monday – Friday9:00 AM – 6:00 PM
- Saturday10:00 AM – 2:00 PM
- SundayClosed